University of Iowa FoundationUniversities and foundations
Gift processing time cut in half for routine gifts.
At the University of Iowa Foundation, checks and forms returned from fundraising mailings were processed by hand. See how scanning each document once, with every output created automatically, cut processing time in half for routine gifts.
50%less processing time for routine gifts
2 → 1scanning points
~10–15 minper gift batch posting, down from ~25
200+ hrssaved every year
The challenge
Every mailing response, handled by hand.
Processing checks and solicitation forms returned from fundraising mailings was extremely manual and time-intensive.
The Foundation also needed a process that allowed reviewing and passing gifts along on screen, ahead of the Finance team's move to a new building.
The process was ready to be simplified.
Before AQ2
With AQ2
Two scanning points of about 10 minutes each
One scanning point of about 5 minutes
About 25 minutes of manual entry per gift batch
Included in the full case study
10–12 minutes of typing to prepare each imaging file
Included in the full case study
Get the full story, plus the full impact breakdown.Get the PDF
Inside the full case study
The process behind the time saved
- How one scan produces the bank file, posting file and imaging file
- Why only one person now handles the physical documents
- All five measured outcomes, with before-and-after times
- How the project rolled out in phases
- How the new process prepared the team for its move to a new building
“With AQ2, it is easy to pull reports to reconcile the bank statement.”
University of Iowa FoundationGift Accounting and Finance team
More gifts. Less admin.
Read the full University of Iowa Foundation story.